We want you to get involved. To enable you to attend and
participate we cover expenses for travel and other reasonable
costs.
How we help
To make sure you're not out-of-pocket for any length of time
we:
- Book the majority of travel in advance for you
- Use paid-for taxi accounts when available
- Reimburse small amounts (e.g. for bus fares or parking) in cash
if possible.
- Pay larger claims are paid by cheque at the event or direct to
your bank account (via BACS).
How to claim expenses
The small print
Expenses should be claimed no later than one month after the day
of the activity. Allowances and expenses can only be claimed by the
person attending and participating in the event. The manager
holding the involvement event will approve the expenses claim
form.
Travel costs
| Mode of travel |
Expenses process |
| Bus/ local rail/ tram fares |
You need to provide bus/local rail/tram tickets - except when
you need them for a return journey. If so, the ticket should be
shown and photocopied. We can arrange local train travel for
you. |
Rail travel outside the town where you live
|
We can arrange cost-effective rail travel for you. The train
tickets are usually sent direct to your home. |
| Car |
Actual journey mileage including return can be claimed at a 40p
per mile. Car sharing is encouraged. |
| Parking |
Claims are vaild for the period of the meeting only. A
photocopy of your car parking receipt/ticket is required.
|
| Taxi |
If we have a taxi account we will order a taxi for you and you
won't have to pay. Otherwise you must provide a dated receipt
showing the cost and journey. |
Other expenses
| Type of expense |
Expenses process |
| Carer/ childcare costs |
We'll pay for costs for someone to look after your children -
or someone you care for - as a direct result of attending a meeting
or event.
We pay the minimum wage rate (or the actual cost if this is
less). |
| Interpreter/ signer cost |
We can arrange an interpreter service for you.
|
Meals, snacks and refreshments
|
You can claim a meal allowance in some circumstances - like
when you're asked to attend a meeting or event in another town and
you have to set-off before breakfast or return home after
teatime.
The allowance covers claims for light refreshments but not
alcoholic drinks.
The level of allowance is the same as the staff expenses policy at
the time of the claim.
Current rates:
Meal (London / Bristol / Edinburgh): £19.67
Meal (other locations): £15.53
Sundries (non-alcoholic drinks/snacks): £5.00 |
| Accommodation |
We'll book this for you if required.
|
| Other reasonable expenses |
There may be other expenses that you want us to consider. Local
managers will look at all reasonable costs that enable you to be
actively involved.
|
