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Supplier Onboarding

Before we can issue any Purchase Orders or process payments, all new suppliers must complete our onboarding process - whether you've been formally awarded a contract or are providing goods, works or services on an approved basis. 

This includes completing a digital form and uploading some key documents. Your Places for People (PfP) contact will send you a link to the “New Supplier Request Form: Part 2 – Supplier” to get started. 

We have a guidance document and FAQs to walk you through how to complete the form including, what we need, why it matters, and how to get it right the first time so we can avoid delays: 

New Supplier Request Form - Supplier Guidance

Supplier FAQs

If you’re unsure about anything, please contact the POP (Procurement Optimisation & Partnering) team by emailing procurement.partnering@placesforpeople.co.uk

What we need 

To become a PfP Group supplier you'll need to: 

  • Sign PfP’s Supply Chain Code of Conduct.
  • Sign a contract, ideally on PfP’s Terms and Conditions.
  • Complete and sign the Supplier Due Diligence & Declaration document.   
  • Provide applicable insurance certificates for: Professional Indemnity, Public Liability, Products Liability, Employer's Liability Insurance (minimum £5 million cover for each) and Cyber Insurance (minimum £1 million cover).
  • Hold the right accreditation for what you will deliver to PfP.
  • Be Safety Systems in Procurement (SSIP) accredited if accessing any PfP sites, properties, or land.  
  • Share your Construction Industry Scheme (CIS) details (if relevant).
  • Comply with Modern Slavery laws and standards.
  • Comply with PfP Safeguarding Standards.
  • Submit full company details.
  • Provide proof of bank details (we only accept a copy of a paying in slip, a copy of a cheque, a copy of a bank statement or screen print from online banking which shows the bank details).
  • Pass three stage payment and bank verification tests. 

Please remember… 

  • Don't start work until your onboarding is complete and you've received an official Purchase Order (PO).
  • Completing the onboarding form doesn’t guarantee approval. 
  • Incomplete forms will be returned and may cause delays.